Board of Directors Meeting

June 23, 2026 · 7:00pm · Virtual Meeting

Meeting called to order at 7:04 pm · Adjourned at 8:38 pm

Via Teams

Bruce Cody (President), Carl Haase (Treasurer), Reg Patterson, Jamey Deis, Robin Smart, Colin Stroeder, Alan Agate

•Minutes from the previous meeting were unavailable due to the absence of a recording secretary, so they could not be adopted.

•Outstanding fees continue to decline — about 156 of 248 lots now paid after the latest assessment, with collection efforts reducing other balances too.
•A $300 credit was received from returned paint materials; all reimbursement requests have been processed.
•Budget generally on track; pickleball expenses have been reallocated to the right categories.

Jamey Deis

•Jamey has officially taken over the Safety & Security portfolio, with Bruce continuing to support during the transition.
•Upcoming hydrant training and emergency-preparedness sessions were discussed.

Carl

•Carl demoed the new Telegram-based Community Alert System in development — intended to replace the email-based emergency notification system for roughly $5–10/month in hosting, with resident self-registration into dedicated groups (Community Alerts, First Aid Responders, Emergency Response Team, Moderators, Administrators).
•Responders can mark themselves Responding/On Scene/Complete on medical and fire emergencies; general reports (wildlife, missing persons, security, outages, notices) require moderator approval before posting.
•Planned admin features: incident dashboard, search, escalation tracking, reporting/analytics, volunteer availability. Future ideas include photo attachments, GIS mapping, and external emergency-info integration.
•Board was supportive; estimated readiness is about one month, with testing, then a community-wide launch to follow.
•Board agreed to hold off on further email-alert-system reminders pending the new platform’s rollout, given increasing spam on the current system.

Alan Agate

•System is operational, covering the community entrance/cattle guard, marina entrance, and marina boom, with license-plate recognition, vehicle tracking, and time-stamped recording — meant to assist investigations rather than provide active monitoring.
•Access limited to Alan, Shelley, Michelle (Marina Store), and the technical provider. Installation and current internet were provided at no charge via Tough Country; cameras supplied at cost.
•Alan and Shelley to prepare a community notice on the system’s purpose, footage-request process, and privacy considerations.

•Board discussed rising visitor traffic, non-resident sightseeing, speeding, possible "Residents and Guests Only" signage on private roads, and traffic-calming messaging. No formal decision made.

•Board discussed expanding the KVCA website with boat slip info, pickleball info, community safety info, a surveillance overview, an FAQ, and new-owner info. Board members to send Carl content suggestions.

•Discussed advisory (non-enforceable) quiet hours in response to late-evening ORV/side-by-side noise. Bruce to review existing Strata bylaws before further discussion.

•No significant issues; street sweeping, lawn maintenance, and weed control remain on schedule.

•Proposal to improve the green space next to the former Binnion property: adjacent owners would handle installation labour, ongoing maintenance, and their own irrigation service, with KVCA funding irrigation materials, trees, soil, grass seed, and landscaping (~$6,000). Board viewed it favourably.
•Longer-term, discussed a landscaping master plan, coordinating with the developer, a consistent community look, and future Crystal Lake corridor improvements.

•Board agreed to a regular six-week meeting cadence, preferring Tuesday evenings at 7:00pm, with attendance based on availability provided quorum is met.