Board of Directors Meeting

Adopt Minutes

• •Minutes of the previous meeting approved without amendment; both Reg Patterson and Rick Spasiuk offered to second, but the original mover wasn’t clearly recorded.

Financials and Accounting

• •34 unpaid accounts, down from more than 50 at the previous update.
• •Odoo support is investigating why automatic mass-mailing keeps turning itself off; newsletters and accounting reminders are being sent manually in the interim.
• •Several mis-categorized transactions were corrected; the revised financials look reasonable.

Fire, Safety & Emergency Preparedness — Training

Jamey Deis

• •76 residents trained on the hydrant and equipment trailer; 10 identified as first responders.
• •No one attended the July training session; the next hydrant/equipment-trailer sessions are September 12 and 13.
• •Future notices should stress the community’s reliance on trained volunteers and encourage refreshers.

Proposed AED

• •A written request is expected for an AED on the mid-terrace. Board discussed funding it from remaining first-aid/PPE and firefighting budget, but approved no purchase pending the request and cost information.

Emergency Alert System

Carl

• •The core Telegram-based system is operational; expanded weather, road, wildfire, power, and emergency-info features are nearing completion, combining official sources with an urgency score for moderator review.
• •Build and testing expected in 2–3 weeks, followed by moderator training.
• •Board discussed finding a second technically capable person to help support the Python-based system.

Surveillance and Marina Security

• •Additional signage installed at the entrance gate and marina.
• •Footage requests should go through KVCA rather than directly to moderators, whose identities won’t be published.
• •Possible future marina cameras and controlled dock access discussed, with power, internet, public access, and false-sense-of-security concerns noted.

Road Safety

• •Recurring speeding and unsafe motorcycle/scooter/golf-cart operation, especially by minors and on long weekends. KVCA has no enforcement authority — only education, signage, direct intervention where safe, and police referral for serious incidents.
• •A road-safety reminder will go out before the September long weekend.

Communications

• •Carl continues monitoring the KVCA inbox, particularly for legal and RDEK correspondence. Bruce to speak with Karen about inbox monitoring and prepping FAQ content for the website.

Maintenance and Grounds

• •Roads in good shape after spring sweeping; no second fall sweep planned, another spring cleanup intended instead. Builders to keep being reminded to clean debris near their work sites.
• •Rick to confirm outstanding mowing invoices and billing schedule with Jack.
• •Second weed-control application completed mid-July; a third is planned for September, including paths and gravel areas.
• •The 832 drainage ditch needs hands-on removal beyond spraying — Karina has been doing this and tracking her time.

Snow Removal

• •Discussed whether last winter’s single clearing was necessary, and the difficulty of timely decisions without on-site volunteers. Continuing to budget for roughly 2–3 clearings per winter.
• •Alan to introduce Caleb, a local equipment operator, to Rick as a possible contractor. Salt/sand may be needed on the hill between Master Road and 832.

Green-Space Development

• •GSDC proposed levelling, irrigation, loam, and seeding for the three connected green spaces between 771 and Crystal Lake — roughly $25,000 across 2026 and 2027, drawing irrigation from Crystal Lake via the planned pressurized line. The Board was supportive of the plan and unanimously approved the GSDC funding request, except for a single item of $3,250 not directly related to the proposed work. Final amount approved by the Board was $21,750.
• •Bruce to clarify the encroachment/green-space agreement with Strata 771 regarding the Smith property before any KVCA contribution there.
• •Board emphasized future projects and reimbursements should be proposed before work begins, through the annual budget process.

FireSmart Information

• •Board to distribute RDEK FireSmart info (home assessments, garden-centre vouchers, high-risk vegetation replacement, possible insurance benefits) in the next consolidated newsletter.

Insurance Renewal

• •Maintaining existing $2M general-liability and $2M D&O limits; no present need identified for volunteer accident, legal-expense, or cyber-liability add-ons.
• •Carl to confirm ICBC coverage on the trailer; Jamey to get an estimated value of the equipment-trailer contents for a contents-coverage quote.

Next Meeting

• •Tentatively September 15, 2026, subject to confirming availability.