Board of Directors Meeting
June 4, 2024 · 8:00pm · Microsoft Office Teams — Virtual & Attended
Meeting called to order at 8:02 pm · Adjourned at 9:14 pm
Attendance
In Person
Bruce Cody, Kelly Kemick
Via Teams
Colin Stroeder, Reg Patterson, Carl Haase
AGM Review
- •Budget review and fee-increase invoicing — invoices to be sent from July 2024, including the fee increase retroactive to January 2024, via Odoo.
- •STARS landing site at the marina parking lot confirmed still registered and active.
- •Purchase of another AED — action: Colleen to speak with the Fire and Safety team and purchase.
- •Fire truck sale — Ray Fountain offered to purchase the fire truck provided nothing bolted down is removed. Cargo/water trailer purchase approved to proceed, with surge brakes for the large water trailer to be investigated.
- •Common-area consolidation — letter sent to Strata 771, awaiting reply; the same framework will be used for a letter to Strata 832.
- •Action: Bruce to distribute an AGM summary to KVCA communicating the motion passed to increase annual community fees, referring members to the AGM minutes on the KVCA website for more detail.
BBQ and Clean-Up Activity Review
- •Positive feedback — many bags of garbage taken to the dump.
Welcome Letter Update
- •Created and will be distributed to new lot/home owners.
Odoo Subscription
- •Reviewed what’s included — mass email, survey, accounting. Currently have 2 seats at $30/seat/month.
Street Sweeping Shared Cost Proposal
- •Bruce sent a note to the stratas to share street-sweeping costs, awaiting response. Also reviewing snow removal survey results and garbage services.
Update on Consolidation of Common Spaces
- •Document drafted and sent to Steve at Strata 771, awaiting reply — the same framework will be used for Strata 832.
Canada Day Celebration
- •Budget discussion; whether to rent an outdoor toilet — Colin to ask about using the 2 porta-potties KVCA already owns, currently stored up on the hill.
- •Survey for BBQ attendance numbers — action: Kelly to create via Survey Monkey and send a mass Odoo email.
- •Strata 771 requested no fireworks be lit on 771 land — confirmed fireworks will be ignited from Crown land, viewable from strata land. FireSmart presentation possibly to be given by Rachael.