Meeting called to order at 9:09 am · Adjourned at 11:01 am
Opening Motions
Verification of proper notice of AGM — moved by Peter Jones, seconded by Alan Agate. Passed unanimously.
Acceptance of the Agenda — moved by Tracy Cody, seconded by Darryl Binnion. Passed unanimously.
Approval of the minutes of the previous AGM (Nov 29, 2023) — moved by Tracy Cody, seconded by Darryl Binnion. Passed unanimously.
Acceptance of 2023 Financial Report — moved by Alan Agate, seconded by Renee Lavoie. Passed unanimously.
2024 Budget and Membership Fees Review and Discussion
Proposal to increase yearly membership to $200 per lot, requiring a 2/3 majority to pass.
Extensive questions from the floor: whether the fire truck was the biggest expense (no — not expected to break even, just cover expenses when selling it); purchasing a new safety cargo trailer with installed shelving; a U-Haul van alternative for Fire & Safety; concern that the two KVCA-owned water tanks are heavy and have no brakes, and that the new cargo trailer will need surge brakes; where the water tanks would be placed; funding for a second AED; STARS coordinates on emergency signage; the KVCA’s role (documented in the constitution); and whether the fee increase could fund a consolidated playground development.
2024 Budget
CarriedDiscussion and Motion to Sell the Fire Truck (Special Resolution)
CarriedUpdates to KVCA Bylaws (Special Resolution)
- •Changes to 1.1 – Definition. Moved to pass: Peter Jones, 2nd Susan Baxter. Passed.
- •Changes to 2.1 – Application for membership. Moved to pass: Warren Mead, 2nd Ray Fountain. Passed.
- •Changes to 2.2 – Duties of Members. Moved to pass: Peter Jones, 2nd Renee Lavoie. Passed.
- •Changes to 2.5 – A voting Member who is not in good standing. Moved to pass: Ray Fountain, 2nd Susan Baxter. Passed.
- •Changes to Part 4 – Directors. Moved to pass: Susan Baxter, 2nd Renee Lavoie. Passed.
Presentation: Consolidating Development & Maintenance of Common Areas
- •One common goal — community works together to develop uniformity. Plan is to break the task into 3 sections: combine services community-wide (ground maintenance, street cleaning, snow removal); capital projects such as the playground on a 3-to-5-year plan; and maintenance including grass cutting and the KV trail system.
- •Current biggest hurdle is getting both stratas on board. Volunteers are needed to create a masterplan and present a budget to KVCA for funding.
New Business from the Floor
- •Request to create a better communication tool from KVCA — more newsletters, a secure phone directory — and to keep communications small so people are more likely to read them.
- •A Welcome Letter has been drafted and will be sent to new KVCA lot owners. info@KVCA.ca is the best place to receive updated information.
- •Request from the floor to have the next AGM on the May long weekend.
Election of KVCA Board
Total Board consisting of a maximum of 11 members.
President
Bruce Cody
Vice President
Reg Patterson
Treasurer
Carl Hasse
Administrative Director
Kelly Kemick
Directors
Colin Stroader and Rick Spasiuk