Board of Directors Meeting
April 17, 2024 · 7:30pm · Microsoft Office Teams — Virtual & in-person
Meeting called to order at 7:37 pm · Adjourned at 8:57 pm
Attendance
In Person
Bruce Cody, Kelly Kemick
Via Teams
Reg Patterson, Carl Haase, Darryl Binnion, Ciara Duffy
Not in Attendance
Colin Stroeder, Rick Spasiuk, Jared Bell, Sheri Dean
Agenda Approved
- •Approved with added items: Budget, AGM date discussion, and a Fire & Safety meeting on procedure for borrowing KVCA Fire equipment (meeting date 4:00pm Friday April 19, 2024).
Latest Financials and Budget
- •3 lots remain to collect KVCA fees from for last year (2023). 40 lots’ fees not yet collected for this year.
Budget Discussion
- •Motion put forward to amalgamate all funds designated for Special Events & Donations into one line item, and to add $2,250 in net income to Special Events & Donations. Note: $2,100 grant money must be spent on the Canada Day event. Budget discussions ongoing, to continue at the next meeting.
Correspondence & Membership Maintenance
- •Investigating why some Gmail emails are undeliverable when a group email is sent.
Community Engagement
- •Survey to be created to vote on preferred AGM/community clean-up weekend — the May long weekend or the weekend after. Also to ask who would attend the hotdog BBQ. Action: Ciara.
Fire & Safety
- •Bruce discussed with the Fire and Safety group, who created a wish list of wanted Fire and Safety items.
- •A motion was put forward to sell the fire truck (needs fixing first) and buy a bigger, better cargo trailer, with an option to pull $10,000 from savings to buy it. Vote to be put forward at the AGM. Action: Bruce to email the community for a vote at the AGM on keeping the fire truck.
- •A second AED has been requested, location yet unknown — needs an insulated, heated casing for winter storage. Updated AED location signs needed; Kelly to speak to Roger Sontag re: original sign templates.
Developer Relations
- •No updates.
Growth & Development Relations
- •Discussions held with both 771 and 832 Strata presidents re: community maintenance of common areas. 771 has more areas to maintain; suggested that 771 retain ownership and hand maintenance control to KVCA.
- •Form a sub-committee to define the process for moving budget items from stratas to the KVCA, and present the idea to KVCA at the next AGM.
General Board Items
- •Alan Agate’s resignation was accepted on Monday, April 15, 2024.